Royal Truck Training Academy (“the Academy”) may take photographs, videos, or digital media
of students during training activities, events, or on Academy property. This policy explains how
media may be used for advertising, marketing, and promotional purposes.
1. Purpose of Media Collection
The Academy may capture photos and videos for the following purposes:
- Marketing and advertising campaigns
- Social media posts and online promotion
- Website content and digital media
- Brochures, flyers, and printed materials
- Training demonstrations or informational content
- Program success highlights and student achievements
- Media is used to promote the Academy’s programs, facilities, and student experiences.
2. Student Consent Requirement
Students must provide written consent or verbal consent before their image, voice, or
likeness may be used in any advertising or promotional material.
Consent may be collected through:
- Enrollment Agreement forms
- Photo/Media Release forms
- Digital consent (email or electronic signature)
- Verbal consent
3. Voluntary ParticipationParticipation in marketing-related photography or video recording is completely voluntary.
Students have the right to:
- Decline being photographed
- Decline media use of their image
- Request not to appear on social media or advertising material
Declining participation will not affect enrollment, training access, or program eligibility.
4. Withdrawal of Consent
Students may withdraw their consent at any time by providing written notice.
Upon withdrawal:
- The Academy will refrain from using new media containing the student’s image
- Reasonable efforts will be made to remove future use of the image
- Previously printed materials or past publications may not be retractable
5. Group Photos or Public Events
During group activities, events, or classroom sessions:
- Students who do not consent may be positioned outside the camera’s range or asked to
- avoid photo areas
Group photos where individuals are not identifiable (e.g., backs turned, distance shots)
may still be used without individual consent
The Academy will make reasonable efforts to accommodate non-consenting students.
6. Ownership of Media
All photos, videos, and digital media taken by Academy staff or authorized persons are the
exclusive property of Royal Truck Training Academy.
The Academy reserves the right to edit, publish, reproduce, or distribute the media for
promotional use, in accordance with the student’s consent.7. Third-Party Use
The Academy may share media with approved third-party platforms or partners, including:
- Advertising agencies
- Social media platforms
- Website hosting services
- Print and digital marketing companies
All third parties must adhere to privacy and usage standards consistent with this policy.
8. No Compensation
Students will not receive financial compensation, royalties, or payments for the use of their
image.
9. Student Acknowledgment
By signing the Media Release and this policy, the student acknowledges that:
- They understand how their image may be used
- They grant or decline consent voluntarily
- They understand their right to withdraw consent
- They understand that the Academy may use approved media for advertising and
promotional purposes
